Greenspoon Marder LLP

  • Receptionist/Office Services Support

    Job Locations US-AZ-Phoenix
    ID
    2019-1047
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • About GM LLP

    Greenspoon Marder is a national full-service business law firm with 240 attorneys and 26 locations across the United States. We are ranked amongst American Lawyer’s Am Law 200, as one of the top law firms in the U.S. since 2015. Since our inception in 1981, our firm has been committed to providing excellent client service through our cross-disciplinary, client-team approach. Our mission is to understand the challenges that our clients face, build collaborative relationships, and craft creative solutions designed and executed with long-term strategic goals in mind. We serve Fortune 500, middle-market public and private companies, start-ups, emerging businesses, individuals and entrepreneurs nationwide.

    Overview

    Phoenix

     

    We have a great opportunity in Phoenix for a Receptionist/Office Services Support Clerk to provide support to our Phoenix office! The Office Services Support Clerk will serve a dual role, encompassing both the Reception and Office Services functions for the office. This individual will be responsible for the day-to-day office functions that pertain to the reception and office services administrative duties. We are looking for a high-energy, individual who has a great attitude and is willing to take the initiative to ensure the job gets done and the office is taken care of.  Will you be our next team member?

    Responsibilities

    Your Receptionist/Office Services Support Clerk Duties and Responsibilities:
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Receptionist

    • Greet and welcome guests as soon as they arrive at the office.
    • Direct visitors to the appropriate attorney/legal assistant or member of the Firm by maintaining employee and department directories
    • Validate parking for guests (in applicable offices)
    • Ensure reception area is tidy and presentable
    • Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
    • Update calendar and schedule meetings
    • Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign-in sheet/electronic logbook, issue visitor badges)
    • Keep updated records (includes receipts) of office expenses and costs, when applicable
    • Receive, sort and distribute daily mail/deliveries
    • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing (in applicable offices)
    • Make coffee for the client (applicable offices)

     

    Office Services

    • Ordering Supplies
    • Mail, including sorting mail, mail runs, delivery of FedEx/UPS/Certified Mail, and unidentified mail
    • Ordering Supplies and Inventory Maintenance
    • Unpacking Supplies
    • Copy/Scan Jobs
    • Print Jobs
    • Binding Jobs
    • Closing Files
    • Service Calls
    • Order files from offsite storage
    • Assisting with any project
    • Create new inserts/indexes for all incoming files
    • Backing up Receptionist
    • Backing up Concierge (if applicable) or performing Concierge duties, including but not limited to making coffee, lunch/catering orders including set up and break down, conference room preparation for meetings, kitchen maintenance, event set ups.

    Qualifications

    Preferred Education and Experience:

    1. High School Diploma

    2. Equivalent work experience of two or more years

    3. Previous experience in an office clerical role

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